Our client is looking for an Office Manager to work on a Part Time basis for approximately 6 months to cover maternity leave. This position could become permanent due to a restructure in the office. You will provide general office admin and PA support and will be able to work 25 hours per week.
You will assist in maintaining electronic filing system and HR requirements, you will raise and maintain project invoicing and assist personnel in finalizing documents and presentations. You will organise and coordinate training course and seminars, answer and transfer telephone calls, welcome visitors and handle post. You will support staff with compiling purchase orders using standard templates in accordance with established procedures and support staff with compiling staff expenses. You will also manage staff and contractor timesheets using Harvest and manage company credit cards and associated expenses. You will photocopy and scan documents, file and maintain databases as required and assist key staff in diary and time management. The role will also include booking travel and accommodation worldwide for staff and establishing accounts with suppliers, agents and hotels. You will liaise with suppliers as required and compile contracts for tender and order office stationery
Knowledge of Word / Excel / PowerPoint required. Previous work experience associated with accounts department / HR department or PA to a company manager / director would be an advantage. Knowledge of Xero and any previous marketing experience would also be advantageous.
The candidate is required to act on their own initiative and be willing to take on new or challenging tasks within the role.