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Skillframe Executive
Job Title:
Part Time Bookkeeper
Job Background:
Our client is looking for a lively, friendly, self-confident person to join their team. As the first point of contact in the company you must have excellent communication skills, both verbal and written, be very discrete, and have an excellent eye for detail. You must have book-keeping experience and be computer literate, preferably on MACs, and have experience of working on Excel spreadsheets.

General book-keeping using Xero software
Input all invoices: sales and purchase
Monitor late payments on Sales Invoices
Chase up late payments
Draw up commercial Sales Invoices in Word
Quarterly VAT returns
Petty cash
Create Manual Journals
Check staff salary information every month
Manage & monitor staff expenses claims and keep records up-to-date

General office duties
Answering the phone
Welcoming clients and visitors
Maintenance of all Health & Safety information
Manage meeting room booking and ensure the room is well presented
Manage and organize external contractors, such as office cleaners, security system, fire alarms and extinguishers, any IT support
Monitor costs of and order all stationery supplies and deliveries
Buy all other consumables for the office such as tea & coffee
Manage staff work stations & desk arrangements
Maintain monthly staff Timesheets
Filing and tidying
Send and retrieve files from Dead Storage
Keep office diaries up-to-date

Staff contracts
Maintenance of staff handbook
Assist with recruitment
Staff induction
Administration of staff annual leave and sickness register
Manage staff appraisal process
Source, book and manage Continual Professional Development (CPD) training
Maintain CPD record on RIBA website
Source & organise staff outings

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