Our client is looking for a responsible Executive Assistant who will provide high-quality administrative and clerical assistance to the Managing Director.
The Executive Assistant’s main duties include scheduling meetings, acting as a liaison with managers, employees and third party suppliers/ contractors, co-ordinating conference calls, taking minutes, making travel arrangements for MD, event management support and organising daily calendars.
To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate must also has previous experience as an Executive Assistant and familiar with office management technologies.
Ultimately, you should be able to identify and address the needs of the Managing Director and team members, and perform administrative tasks to ensure our company’s workflow and output runs smoothly
The position requires a proactive self-starter who can anticipate the needs of Managing Director
Organise meetings and conference calls both internal and external
•Excellent communication skills in typing memos or letters, press releases, proof reading, write up materials for the company
•Provide additional cover for other team players during absences or when assisting with specific projects
•Act on behalf of the Managing Director as a liaison between internal departments, offices and clients.
•Carrying out background research and presenting findings
•Provide assistance when the Managing Director is on the road, telephone calls and messages
•Liaise with all departments that they are maintaining their data bases and deadlines.
•Liaise and managed contributors.
Writing Skills, Reporting Skills, Supply Management, Scheduling, IT skills, Microsoft Office Skills, Organisation, Time Management, Presentation Skills, Travel Logistics, Deadline Adherence, Discretion, Flexible, Initiative, interpersonal skills
•Intermediate to Advanced Microsoft Word, Excel and PowerPoint skills.
•The diary system we use is Microsoft Outlook
•Knowledgeable in social media and website usage